3 Virtual Office Technologies That Can Cut Your Business Costs

Streamlining Your Business Costs

Everyone looks for ways to cut costs. If you’re a business owner or entrepreneur, then you definitely don’t like to see money going out the door. Streamlining your operating costs is probably one of the major priorities you will have if you are starting your own business.

The question is though, how do you establish a professional presence while maintaining business costs?

Reducing Your Footprint with a Virtual Office

While it is never easy prioritizing business costs, there are resources out there to help you. One major way of reducing costs is to reduce your office footprint by using virtual office services.

Changing perceptions of traditional office space along with emerging technologies have opened up entire new avenues for operating a business.

Here are three virtual office services that can help you cut your business costs

Virtual Reception

While the concept is not necessarily new, evolving technologies have vastly improved the efficiency, accuracy and professionalism of virtual reception services.

Virtual receptionists are favored among startup owners, because it allows them to receive and field calls in a professional and efficient manner, with costs structured around “as-needed” services. Essentially, you only pay virtual receptionists for the time used, as opposed to a full-time receptionist on staff.

Virtual reception services allow you to set up a local business line in your desired market. Most reception services allow you to customize how call are received and forwarded. You can leave instructions for the receptionist to answer basic questions, take messages, or forward calls to your personal number. You can even set up after-hours answering, so you never miss a call.

Virtual Mailbox

Complementing virtual reception services are virtual mailbox services. These services allow you to establish a business address in your desired market without requiring you to lease or buy physical space.

While the P.O. Box has long dominated this business service, new technologies have considerably streamlined this process, and with the rise of the coworking industry, you can find many more virtual mailbox services at competitive rates. Some virtual mail services even let you check for mail or read mail from your computer or smartphone, so you don’t even have to make a trip!


If there’s one thing that business owners and professionals have benefitted most from in the digital age, it’s improvements to audio and visual communications technology. Now, we can see and speak with each other in real-time from other parts of the globe.

Teleconferencing has become a major conduit for business, as it greatly expedites the time takes to share and discuss information. Deals can be done much more quickly and it considerably cut down travel-related business costs.

If you’re looking for a more professional setting than your car or your living room, many coworking spaces offer hourly meeting rooms with access to teleconferencing equipment.

Focus on Growing Your Business, Not Cutting Costs

Virtual office services are making it easier for you to focus on what’s important: growing your business. Don’t spend time every month poring over expenses and business costs; have peace-of-mind that your professional needs are handled.

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